Quarterly Report: March 26, 2021

An acknowledgment that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under CRRSAA section314(a)(1) programs (CFDAs 84.425E) to provide Emergency Financial Aid Grants to students.

Moraine Valley Community College (MVCC) received its Grant Award Notice on January 19, 2021, and was not required by the U.S. Department of Education to sign and return the Certification and Agreement document. The current Certification and Agreement document on file serves as confirmation that the college is in good standing with the Department. MVCC agrees to use no less than 50 percent of these funds to provide emergency financial aid grants to students.

 

The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Student.

$3,232,772

The total amount of Emergency Financial Aid Grants distributed to students under CRRSAA section314(a)(1) programs (CFDAs 84.425E)

As of March 12, 2021, the total of Emergency Financial Aid Grants distributed to students under the Coronavirus Response and Relief Supplemental Appropriation Act is $2,791,000

$2,791,000

The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive CRRSAA section 314 (a) programs (CFDA 84.425E) is

3,603

As of March 23, 2021, 1,724 students have received HEERF II grant, with 1067 being full-time and 657 part-time students.

  1. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under CRRSAA section314(a)(1) programs (CFDAs 84.425E).

 

The College has prioritized students with exceptional needs into three groups:

Priority Group One- Application Deadline March 7, 2021

Priority Group One are Pell eligible students that meet all the criteria below;

  • A verified FAFSA on file for 2020-2021 academic year and be a US citizen or eligible non-citizen,
  • Enrolled in a Title IV eligible degree or certificate program,
  • Have been enrolled in the spring 2021 semester as of January 19, 2021, or later,
  • Be in an eligible status according to MVCC Satisfactory Academic Progress (SAP) policy; and
  • Certify they have incurred expenses related to the coronavirus on or after December 27, 2020.

 

Students from priority group one can apply using the priority group two application if they do not meet the March 7, 2021 deadline.

If funds remain after awarding group one, then funds will become available to priority group two.

Priority Group Two- If funds remain, the group two application will be available March 8, 2021 and the application deadline will be March 28, 2021.

Priority Group Two are Title IV eligible students that meet criteria below;

  • A verified FAFSA on file for 2020-2021 academic year and be a US citizen or eligible non-citizen,
  • Enrolled in a Title IV eligible degree or certificate program,
  • Have been enrolled in the spring 2021 semester as of January 19, 2021, or later,
  • Be in an eligible status according to MVCC Satisfactory Academic Progress (SAP) policy; and
  • Certify they have incurred expenses related to the coronavirus on or after December 27, 2020.

Students from priority group two can apply using the priority group three application if they do not meet the March 28, 2021 deadline.

If funds remain after awarding group two then funds will become available to priority group three.

Priority Group Three- If funds remain, the group three application will be available March 29, 2021, and the application deadline will be April 23, 2021.

Priority Group Three are students that meet the criteria below;

  • Must have completed a 2020-2021 FAFSA and be a US citizen or eligible non-citizen,
  • Enrolled in a Title IV eligible degree or certificate program,
  • Have been enrolled in the spring 2021 semester as of January 19, 2021, or later,
  • Be in an eligible status according to MVCC Satisfactory Academic Progress (SAP) policy; and
  • Certify they have incurred expenses related to the coronavirus on or after December 27, 2020.

Priority Group 3 are FAFSA Completers with incomplete files.

On February 23, 2021, a mass email and text messages were sent to 2,704 students enrolled in spring 2021 who are in Priority Group I.  Students were directed to complete the application sent to their student e-mail account. Students must complete the application to document their coronavirus-related expenses and, if they so choose, authorization to use funds to pay remaining spring 2021 tuition. The Financial Aid Office reviews and approves applications.  Students who applied and did not meet eligibility guidelines set by the U.S. Department of Education and MVCC were provided information on other resources including scholarship information through MVCC Foundation and services offered through the Counseling Department. Full-time students are eligible to receive $2,000 and part-time students are eligible to receive $1,000.

On March 1, 2021 an email and text message reminder was sent to 1,198 students who have not completed the application.

On March 8, 2021, 878 students in Priority Group 2 received communications notices to        complete the application.

Any instructions, directions, or guidance provided by the institution to students concerning the HEERF II funds. The method(s) used by the institution to determine which students receive HEERF II funds and how much they would receive under Section 314 (a)(1), (a)(4) HEERF II (CRRSAA).

Below is the email announcement sent to students in Priority Group 1 on February 23, 2021, and Priority Group 2 on March 8.

Higher Education Emergency Relief Fund (HEERF) II
Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA), 2021

Dear FIRST.NAME,

Moraine Valley Community College (MVCC) has received funds from the federal government through the CRRSA Act, 2021 to help students offset expenses related to the coronavirus. Not all students who apply will receive funding; CRRSAA requires institutions to prioritize students with exceptional need, such as students who receive Pell grants. You may only submit an application once. Incomplete forms will not be processedPlease complete this application by March 7, 2021.

Students meeting the required guidelines for these CRRSAA HEERF II funds will be awarded between $1,000- $2,000, based upon enrollment status during the spring 2021 semester.

Eligibility criteria are as follows:

  1. A verified FAFSA on file for 2020-2021 academic year and be a US citizen or eligible non-citizen,
  2. Enrolled in a Title IV eligible degree or certificate program,
  3. Have been enrolled in the spring 2021 semester as of January 19, 2021, or later,
  4. Be in an eligible status according to MVCC Satisfactory Academic Progress (SAP) policy; and
  5. Certify they have incurred expenses related to the coronavirus on or after December 27, 2020.

 

You may use the funds for expenses related to the coronavirus.  These might include paying for current tuition balance, food, housing, course materials, technology, health care, and childcare.  Because funding is limited, awards will be on a first-come, first-served basis.

If you are eligible for the CRRSAA HEERF II funds, complete and submit the application sent to your student email.  

The CRRSAA HEERF II funds may be used to pay students’ current tuition balance. If you would like MVCC to apply your HEERF II funds to your student tuition account, please agree to the authorization on the application. If funds remain after HEERF II funds are applied to your student tuition balance, you may receive your remaining funds via direct deposit. This is the quickest option to receive your funds.  If not already enrolled, you can enroll for direct deposit here.  If you are not enrolled for direct deposit, you will be mailed a paper check to the address on your student account, which may significantly delay delivery of your funds.

If you do not meet the CRRSAA guidelines above, the following resources are available:

  • The Moraine Valley Community College Foundation has extended its scholarship application deadline to March 31. These scholarships, which are privately funded, are available for the spring 2021 semester and range from $500 to $5,000. Students can apply here
  • The college’s Counseling and Career Development Center has also prepared the following webpage with additional campus supports and community referrals: https://www.morainevalley.edu/student-success/counseling/project-care/. Please note that some supports are limited to currently enrolled students.

We have developed a FAQ on the CRRSAA HEERF II funds here.

If you have any questions about this program, please contact us at CRRSAACT@morainevalley.edu.

Sincerely,
Dr. Normah Salleh-Barone
Vice President, Student Development

Below is a sample application that students must complete:

Higher Education Emergency Relief Fund (HEERF) II

Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA), 2021

 

Moraine Valley Community College has received funds from the federal government through the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) to help students offset expenses related to the coronavirus. Students must meet the guidelines below to be eligible to receive these funds.

 

Eligible students must:

 

  1. A verified FAFSA on file for 2020-2021 academic year and be a US citizen or eligible non-citizen,
  2. Enrolled in a Title IV eligible degree or certificate program,
  3. Have been enrolled in the spring 2021 semester as of January 19, 2021, or later,
  4. Be in an eligible status according to MVCC Satisfactory Academic Progress (SAP) policy; and
  5. Certify they have incurred expenses related to the coronavirus on or after December 27, 2020.

 

Not all students who apply will receive funding. CRRSAA requires institutions to prioritize students with exceptional need, such as students who receive Pell grants. You may only submit an application once. Incomplete forms will not be processed. Please complete this application by March 7, 2021.

 

Which costs have you incurred due to the coronavirus? Please check all that apply

NOTE: Loss of job is not an expense

□ Tuition

□ Food

□ Housing

□ Childcare

□ Technology

□ Health care (i.e. medical, dental, mental health or health insurance)

□ Other; Please specify __________________________________

 

The CRRSAA HEERF II funds can be used to pay students’ spring 2021 tuition balance. If you would like MVCC to apply your CRRSAA HEERF II funds to your student tuition account, please agree to the authorization below.

 I authorize Moraine Valley Community College to apply my CRRSAA HEERF II funds to my unpaid tuition, fees, books, supplies, and childcare bill(s) and understand I am responsible for any outstanding balance thereafter.

□ Yes

□ No

Please note that we will not be able to reimburse you for any tuition already paid.

Below are samples of communication sent to students:-

CRRSAA Information Text Message for Priority Group 1 and 2

MVCC Financial Aid: You may be eligible for up to $2,000 in Higher Education Emergency Relief Funds. Check your student e-mail for more information and a link to the application. 

Application Confirmation-E-mail for Priority Group 1 and 2

 

Thank you for applying for funding through the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) grant. We are reviewing your application and will notify you of your eligibility based upon the guidelines provided by the Department of Education.

 Please monitor your student portal and student email account for a response from the Financial Aid Office on the status of your application.  Due to the volume of applications, the Financial Aid Office may not be able to answer your phone inquiry or provide you with an immediate response. Applications can take up to three weeks to be processed.

Thank you for your patience. If you have any questions, email CRRSAACT@morainevalley.edu.

Submission Confirmation Page for Priority Group 1 and 2

Thank you for applying for funding through the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) grant. We are reviewing your application and will notify you of your eligibility based upon the guidelines provided by the Department of Education. You will receive a confirmation e-mail via your Moraine Valley student e-mail shortly.

Award Confirmation Email Communication for Priority Group 1

FAE20CAE - Approved Full-Time Students with Direct Refund (ER)

Dear @FIRST.NAME ,
Thank you for applying for Higher Education Emergency Relief II Funds. Your application has met the criteria outlined by the Department of Education, and you will receive $2,000. You will receive your refund either by direct deposit or paper check. If you are not enrolled in direct deposit (directions on how to set up direct deposit was in our initial email to you), a paper check will be mailed to the address on your student account, which may significantly delay delivery of your funds.

If you have any questions, email CRRSAACT@morainevalley.edu.

Please be aware face-to-face services are limited, and personnel are working in remote environments. We will reply to your inquiry as soon as possible. Thank you for your patience.

 

FAE20HEP - Approved Part-Time Students with Direct Refund (ER)

Dear @FIRST.NAME ,
Thank you for applying for Higher Education Emergency Relief II Funds. Your application has met the criteria outlined by the Department of Education, and you will receive $1,000 either by direct deposit or paper check. If you are not enrolled in direct deposit (directions on how to set up direct deposit was in our initial email to you), a paper check will be mailed to the address on your student account, which may significantly delay delivery of your funds.

If you have any questions, email CRRSAACT@morainevalley.edu.

Please be aware face-to-face services are limited, and personnel are working in remote environments. We will reply to your inquiry as soon as possible. Thank you for your patience.

FAE20HTF - Approved Full-Time Students with Funds Applied to Tuition Balance (TUIT)

Dear @FIRST.NAME ,
Thank you for applying for Higher Education Emergency Relief II Funds. Your application has met the criteria outlined by the Department of Education, and you will receive $2,000. These funds will be applied to your student account and will first pay off any outstanding balance for the current semester. If there are any remaining funds, you will receive them via direct deposit or paper check. Students with a zero account balance will receive the full $2,000 via direct deposit or paper check. If you are not enrolled in direct deposit (directions on how to set up direct deposit was in our initial email to you), a paper check will be mailed to the address on your student account, which may significantly delay delivery of your funds.

If you have any questions, email CRRSAACT@morainevalley.edu.

Please be aware face-to-face services are limited, and personnel are working in remote environments. We will reply to your inquiry as soon as possible. Thank you for your patience.

FAE20HTP - Approved Part-Time Students with Funds Applied to Tuition Balance (TUIT)

Dear @FIRST.NAME ,
Thank you for applying for Higher Education Emergency Relief II Funds. Your application has met the criteria outlined by the Department of Education, and you will receive $1,000. These funds will be applied to your student account and will first pay off any outstanding balance for the current semester. If there are any remaining funds, you will receive them via direct deposit or paper check. Students with a zero account balance will receive the full $1,000 via direct deposit or paper check. If you are not enrolled in direct deposit (directions on how to set up direct deposit was in our initial email to you), a paper check will be mailed to the address on your student account, which may significantly delay delivery of your funds.

If you have any questions, email CRRSAACT@morainevalley.edu.

Please be aware face-to-face services are limited, and personnel are working in remote environments. We will reply to your inquiry as soon as possible. Thank you for your patience.

Award Denial Email - FAe20HAD

Dear @FIRST.NAME ,
Thank you for applying for Higher Education Emergency Relief II Funds. You did not meet the eligibility criteria outlined in the HEERF II application, therefore your application was denied. We understand most students may have been impacted negatively by the COVID-19, so we have provided other resources below that may assist you in meeting your current needs.

Moraine Valley's Counseling and Career Development Center has prepared a webpage with additional campus supports and community referrals: https://www.morainevalley.edu/student-success/counseling/project-care /. Please note that some supports are limited to currently enrolled students.

CRRSAA Website FAQs

Website link: https://www.morainevalley.edu/right-to-know/higher-education-emergency-relief-fund/coronavirus-response-and-relief-supplemental-appropriations-act-crrsaa-2021-faqs/

 

Moraine Valley Community College (MVCC) Spring 2021 Plan

Website link: https://www.morainevalley.edu/right-to-know/higher-education-emergency-relief-fund/coronavirus-response-and-relief-supplemental-appropriations-act-crrsaa-spring-2021-plan/

.