Bylaws

Article I Meetings ____________________________________

1. The SGA will meet as prescribed in the constitution. All meeting notices must be published at least one week in advance and the meeting shall be open to the public. All meetings shall be held in the Student Union. An agenda must be present and minutes shall be kept.

2. All records of the SGA shall be made public except when two-thirds of the Executive members vote to close certain records. The reasons for closing records must be published within one week of such an action.

3. The president shall preside over all SGA meetings. The vice president shall fulfill this duty in the absence of the president. All visitors wishing to address the Executive Committee must be registered before the call to order. The president shall have the authority to limit a speaker’s time.

Section 2
SGA standing rules of procedure

1. The SGA will meet as prescribed in the constitution. All the meetings must be published at least one week in advance and the meetings shall be open to the public. All meeting shall be held in the Student Union. An agenda must be present and minutes shall be kept.

2. Meetings only can be closed for purposes of financial proceedings and personal conflicts between or among SGA members. The General Assembly is expressly forbidden to vote on issues or conduct business while in closed session.

3. All minute motions must be submitted to the Secretary prior to their introduction. The motions must be typed include the author’s name and date submitted. All members of the audience wishing to address the SGA must register with the secretary before the start of the meeting. The President shall call on the names in the order they appear. The president has the privilege to limit the speaker’s time before the audience participation begins.

4. All special meetings called shall be given 72 hours written notice. Notices must be delivered to each SGA representative, trustee, advisor, and the Glacier.

5. The president shall preside over all General Assembly meetings. The vice president shall fulfill this duty in the absence of the president, followed by the secretary and treasurer. The secretary shall distribute agenda items and keep minutes. All minutes of the General Assembly must be published within one week of the past meeting. The treasurer shall report, or provide for such a report, on the SGA account balances.

Section 3
Select Committee standing rules and procedures

1. Committee meetings shall be held according to the objectives of such committees. Meetings must be published one week in advance. All meetings shall be held within the Student Union. Each meeting shall have a planned agenda and minutes shall be kept. Minutes of all meetings shall be kept on file in the SGA office for public inspection. Committee meetings shall be open to the public.

2. Committees shall be formed by the General Assembly. Each committee shall create a mission statement and objectives. The chair must be a SGA Representative in good standing and willing to accept the appointment. Any student or faculty member of Moraine Valley may sit on a committee. The chair has the privilege to limit the number of committee members.

3. Each committee shall submit monthly progress reports to the executive committee. Progress reports should include minutes of meetings and records of all memos. In addition, committees shall conduct open hearings, investigate matters thoroughly and objectively, and publish its majority opinions before the end of the term.

4. Closed committees. These committees shall exist solely for the purpose of handling confidential or otherwise sensitive material including, but not limited to, student transcripts and grade reports, disciplinary records and departmental budget information. Closed committees must be called at regularly scheduled meetings and require a two-thirds vote of approval.

Article II Elections ____________________________________
Elections shall be held to fill the positions of the Student Government Association president and the Student Trustee during the spring semester by April 14.

Section 2
Polling

1. Polling sites shall be established in the Student Union, lower level and in front of the Library second floor. Polls shall be open on Monday and Tuesday between the hours of 9 a.m. and 1 p.m., and again between 5 and 7 p.m.

2. Identification must be checked and student I.D. numbers recorded on the ballot. Voters will complete the ballot and return it to the clerk, who will fold it once and deposit it into a locked drop box. Voters shall maintain a five-foot interval. Candidates may not come within 20 feet of any polling place except to vote.

Section 3
Returns

1. Returns shall be conducted by the Student Life Center. The Coordinator of Student Life will appoint two unbiased staff members to handle the documentation of the election counts.

Article III Appointments ____________________________________
Section 1
Application
Any student wishing to apply for appointment to the SGA must procure an application from the SGA office, Student Union (U202). Applicant must divulge name, address, telephone number, social security number, credit hours taken, major or concentration and GPA.

Section 2
Nominations
Students must procure a nomination from an SGA Representative at a regularly scheduled General Assembly meeting. Nominations must be agenda items and students shall have to present their approved applications. As per parliamentary procedure, no second is required. Stater nominations in this manner: “I, (SGA representative name) nominate (nominee’s name) for state position).” A simple majority vote is required.

Section 3
Renewals of Appointments
Appointments to elected positions shall last until the end of a semester. Any appointed member of the SGA may reapply at the beginning of the next semester.