|
| |
Faculty Resources--
Travel
Guidelines & Off-Campus Conference, Seminar, or Workshop Forms
Moraine Valley travel guidelines have been
revised. The one change that has been made is that an individual now has to give
his/her personal charge card number for payment of airfare. This is what you
need to do for reimbursement of your airfare:
-
Send a check
request with a copy of the reservation form that you receive from our travel
person reflecting the cost and summary detail to accounting (if this is in
regards to travel using Faculty Development, Center for Teaching and
Learning, LRC or Title III monies, please return it to Nancy in L244).
-
When you fill out
your travel form for reimbursement be sure to include your boarding passes,
as this will verify travel completed. If you do not include these, your
reimbursement will be minus the refund that you received for airfare.
-
Below is a copy of
RECEIPTS REQUIRED approved on 1/8/03.
Receipts Required
-
Air Travel—Boarding
Pass is required for all air travel reimbursement. Credit card
receipts and /or e-tickets are not acceptable to verify travel completion.
-
Car Rental—Allowed
only when alternative ground transportation is not available.
-
Cab fares,
limousines, and porters—Receipt
requires.
-
Lodging—Receipt
required
-
Parking and
Tolls—Receipt required
-
Meals
(including gratuities)—Receipt
required
-
Business meeting
expenses must include participants' names, affiliation, place of meeting and
purpose.
-
Valet charges
for extended stays (more than seven days)—Receipt
required
-
Conference
registration fee.
Copies of invoices, bills, receipts, etc., are
not acceptable. Original documentation must be submitted to the college with the
request for reimbursement.
|
