Moraine Valley Community College || Student Government Association || Constitution and Bylaws

Constitution and Bylaws

Constitution

Preamble __________________________________________
We the students of Moraine Valley Community College (MVCC), in order to provide a community that represents the academic and social interests of all by maintaining student rights and freedoms, encouraging student involvement, and improving general student welfare, do ordain and establish this constitution of the Student Government Association (SGA).

Mission Statement ____________________________________
The purpose of the SGA is to uphold the mission, strategic priorities and core values of MVCC by promoting awareness, leadership, service, and a forum for an open exchange of ideas. The SGA will act as an advisory committee for the student body, and as a voice of the student, will be a liaison to the college administration. We are committed to the needs of our peers and we will strive to promote diversity, unity, respect, responsibility, and an opportunity for personal development outside the classroom.

Article I Name __________________________________________
The name of this organization shall be the Student Government Association.

Article II Purpose and Objectives ___________________________
Section 1
All of the legislative powers herein granted shall be vested in SGA, which will consist of the Executive Committee and the General Assembly.

Section 2
The purpose of the SGA is to represent the academic and social issues of the students within the college community.

Section 3
The Objectives are as follows:

  1.  Provide a forum for student issues.
  2. Identify service needs of students.
  3. Communicate student issues to the college administration.
  4. Establish opportunities for social and educational environments.
  5. Promote individual leadership development.
  6. Participate in college events.

Article III Membership __________________________________
Section 1
The Executive Committee shall consist of SGA members holding the following offices:

  1. President
  2. Vice President
  3. Secretary
  4. Treasurer
  5. Student Trustee

Section 2
The General Assembly shall consist of:

  1. Executive Committee members
  2. No more than 20 SGA representatives
  3. Public Relation Officer
  4. Inter-Club Council Representative

Section 3
SGA member qualifications are as follows:

  1.  Enrollment in a minimum of six credit hours at the beginning of each semester at Moraine Valley Community College. However, a member must maintain a minimum of three credit hours throughout the semester.
  2. Cumulative grade point average of 2.5 or better.
  3. May not concurrently hold any of the following positions and be on the Executive Board:
    a. Editor-in-Chief of the Glacier Newspaper
    b. Editor-in-Chief of the Mastodon
  4.  No person shall hold the same Executive Committee position for more than two years.
  5. SGA Representatives must be able to complete the responsibilities outlined in Article V.

Section 4
In addition to the qualifications listed in Section 3, the Student Trustee must:

  1. Maintain the eligibility requirements as listed in in Board Policy 4705.
  2. Have completed a minimum of 12 credit hours at Moraine Valley Community College;
  3. Maintain good academic and disciplinary conduct
  4. May not be concurrently enrolled in high school
  5. May not be a full-time or part-time employee of the college, not including student employment.

Section 5
All students who meet the qualifications listed in Section 3 may apply to serve as a SGA member at any point during a semester. A student will submit an application form and one reference letter to the SGA advisor for approval.

Section 6
All Executive Committee members shall be elected by the SGA by a simple vote of members. The Student Trustee shall be elected by the student body pursuant to the procedures of Article VII.

Section 7 A vacancy occurs when:

  1. An SGA member has been absent from three meetings unexcused.
  2. An Executive Committee member has been absent from three Executive Committee meetings unexcused.
  3. A written resignation from a member is received by the President and Advisor.
  4. A member fails to maintain the member qualifications as described in Article III Section 3.
  5. An impeachment occurs.(refer to Article X, number 5)

Section 8
Leave of absence may be granted for up to three weeks to care for personal or academic issues if provided in advance in writing. It should be presented to the SGA Advisor, or the Executive Board at the student’s discretion. The student must wait for approval, and return to active participation on return due date. If foreseeable, notice must be provided at least one week in advance.

Section 9
The SGA may also punish its members through the impeachment process for inappropriate behavior or for failure to carry out the duties specified by the Constitution. Impeachment must take place at regularly scheduled meetings. An impeachment letter must be served to the individual by the President upon the written request of one-half of the General Assembly. The letter must be officially entered into the minutes by the Secretary. With the concurrence of two-thirds of voting members, the SGA may impeach and expel a member. 

Article IV Advisor ______________________________________
The college shall appoint an advisor for SGA and shall perform the duties as described in the Student Clubs and Organizations Manual and in this Constitution.

Article V Responsibilities _________________________________
Section 1
Duties and responsibilities of all SGA members are as follows:

  1.  Be knowledgeable of job description and duties, fulfill all duties.
  2. Attend all regular and special SGA meetings. Notify the SGA Advisor if a meeting will be missed.
  3. Attend Executive Committee and committee meetings as required on a regular basis with a planned agenda.
  4. Preside at and conduct all committee meetings as required on a regular basis with a planned agenda.
  5. Hold three hours of office hours each week.
  6. Be acquainted with the constitution and rules of order established by the Executive Committee. Follow the mission, codes and policies of Moraine Valley, the Student Life Office, and this constitution.
  7. Complete all tasks assigned to you by the General Assembly or the Executive Committee.
  8. Sit on campus-wide committees and taskforces and on SGA committees as needed.
  9. Attend a majority of SGA sponsored activities and events.
  10. Maintain communications with Student Life and the student body.

Section 2
The President Shall:

  1.  Know the constitution and its mission. Understand the basics of parliamentary procedures and all the responsibilities of the President.
  2. Maintain communications with the Student Life Office, the Student Trustee, the Inter-Club Council, and the advisor of the SGA.
  3. Receive and set priorities for the Executive Committee agenda items.
  4. Preside over all meetings of the SGA. President may be excused by the Executive Committee.
  5. Have the privilege to call an emergency meeting with 72 hours written notice to its members and the press.
  6. Have the power to expend $100.00 with the authorization of the Treasurer.
  7. Have the privilege to call committees and task forces.
  8. Serve as a substitute for the Student Trustee

Section 3
The Vice-President shall:

  1. Perform, in the absence of the President, all duties of the President.
  2. Accept the appointments of the Executive Committee.
  3. Assist the President in performing tasks and duties
  4. Chair the Elections Board.

Section 4
The Treasurer shall:

  1. Chair the SGA Budget Committee.
  2. Provide monthly reports of the SGA budget.
  3. Maintain a record of SGA account transactions.
  4. Manage all records of financial transactions.

Section 5
The Secretary shall:

  1.  Record and distribute the minutes of every meeting in a timely fashion.
  2. Copy and distribute all agenda items prior to the meeting.
  3. Manage the SGA Office, including ordering supplies, organizing files, and establishing the office hour schedule.

Section 6
The Public Relations officer shall:

  1. Coordinate all press releases with the Glacier.
  2. Edit any newsletters authorized by the General Assembly.
  3. Assist the Executive Committee in maintaining communications with the SGA and Student Life Office.

Section 7
The Student Trustee shall:

  1. Fulfill the responsibilities of the Student Trustee as described in Board Policy 4705.
  2. Attend all Moraine Valley Community College Board of Trustees meetings as a representative of SGA and the student body.
  3. Present a report at monthly Board meetings;
  4. Attend all SGA meetings.
  5. Report minutes of the Board meetings at SGA meetings.
  6. Act as a liaison between the SGA and the Board.
  7. Attend majority of Illinois Community College Board Student Advisory Committee meetings.
  8. Communicate regularly with the SGA advisor.
  9. Write a bi-weekly article for the Glacier.
  10. Hold additional office hours, averaging 5 hours per week.

Article VI Meetings ______________________________________
Section 1

The SGA shall meet no less than twice a month.

Section 2
The Executive Committee shall meet no less than twice a month.

Section 3
Roll shall be called at the beginning of each Executive Committee and General Assembly meeting.

Section 4
The quorum is established in the General Assembly as 50% plus one and must be obtained to call to order. A quorum is established as four members for the Executive Committee to call to order.

Section 5
Voting on any issue shall be conducted on a quorum and in the presence of the public. The president shall call for a vote. Secret ballots are expressly forbidden.

Section 6
All agenda items are to be submitted to the Executive Committee in writing before a General Assembly meeting. All agenda items to be voted on should be distributed to members prior to the General Assembly meeting.

Section 7
All members of SGA have the right to voice opinions and to vote on issues in meetings. All members in the gallery have a right to voice their opinions in an orderly fashion.

Article VII Election of the Student Trustee ______________________________________
Section 1
The Student Trustee will be elected each spring semester before April 14th.

Section 2
An Election Committee will be formed to judge the elections, returns, and qualifications of each candidate. The committee shall consist of the Student Life Office appointed staff and appointed SGA representative(s) not running for election.

Section 3
The SGA in collaboration with the SGA Advisor and the Student Life Office is responsible for publicizing elections, conducting elections and counting ballots.

Section 4
Elections will be conducted electronically or by booths set up on main campus. The election shall be by simple majority vote of the members of the student body who choose to vote. Write-in candidates shall not be allowed. SGA members who are running for this office will not be allowed to set up, distribute, or count the ballots. In the event of a tie, a recount shall be conducted and a special election will take place if necessary.

Section 5
The student trustee shall be limited to one (1) one-year term and may not be re-elected. However, a student who serves as student trustee for the remainder of an unexpired term of less than seven (7) months shall be eligible to be elected as the student trustee for a subsequent one-year term.

Section 6
A vacancy occurs when a Student Trustee willfully resigns or when a Student Trustee no longer meets the mandatory qualifications or fails to perform his/her responsibilities. At the beginning and end of each semester, the Vice President of Student Development or designee will initiate the verification of qualifications of the student trustee. When the qualifications are not met, the student will become disqualified will relinquish his/her office as trustee. The Vice President of Student Development will notify the chairperson of the Board of Trustees of an upcoming vacancy in the student trustee position and will provide a recommendation for an interim trustee until the next election cycle or until a new trustee is selected according to Article VII of this constitution.

Article VIII Amendments and Additions ______________________
Section 1
Amendments to this constitution shall be presented at the meeting prior to the vote.

Section 2
Amendments shall pass by a two-thirds vote of the entire SGA.

Article IX Amendments to Bylaws ___________________________
The Bylaws of this constitution may be amended by a two-thirds vote of the General Assembly.

Article X Ratification ______________________________________
The ratification of one-half of the SGA or unanimous consent of the Executive Committee and the Student Trustee shall be sufficient for the establishment of this constitution and bylaws. This constitution takes effect upon ratification.

  1. Plan for a meeting who no longer meets GPA requirements
  2. Ratified- 1-20-06
  3. Acceptance date- 2-24-06
  4. An officer must step down to other position if GPA goes down. Nomination/Vote will be made to fulfill the position. Present written document to officer /trustee of what is wrong. Give option to resign, or give one to “redeem” him/her by actively participating. If an officer/trustee doesn’t make decision within X amount of time, impeachment may be made by vote.
  5. Grounds for impeachment- violate MVCC codes of conduct. Abuse office/ take advantage of position. Doesn’t fulfill job’s requirement. Doesn’t fulfill SGA’s goals or vision (violates mission statement).
  6. Historian (Annual Yearbook) Job description: covers all events held by all clubs and organization.
  7. Large-scale revisions and amendments – Spring 2014

Bylaws

Article I Meetings ____________________________________
The SGA will meet as prescribed in the constitution. All meeting notices must be published at least one week in advance and the meeting shall be open to the public. All meetings shall be held in the Student Union. An agenda must be present and minutes shall be kept.

All records of the SGA shall be made public except when two-thirds of the Executive members vote to close certain records. The reasons for closing records must be published within one week of such an action.

The president shall preside over all SGA meetings. The vice president shall fulfill this duty in the absence of the president. All visitors wishing to address the Executive Committee must be registered before the call to order. The president shall have the authority to limit a speaker’s time.

Section 2
SGA standing rules of procedure

  1. The SGA will meet as prescribed in the constitution. All the meetings must be published at least one week in advance and the meetings shall be open to the public. All meeting shall be held in the Student Union. An agenda must be present and minutes shall be kept.
  2. Meetings only can be closed for purposes of financial proceedings and personal conflicts between or among SGA members. The General Assembly is expressly forbidden to vote on issues or conduct business while in closed session.
  3. All minute motions must be submitted to the Secretary prior to their introduction. The motions must be typed include the author’s name and date submitted. All members of the audience wishing to address the SGA must register with the secretary before the start of the meeting. The President shall call on the names in the order they appear. The president has the privilege to limit the speaker’s time before the audience participation begins.
  4. All special meetings called shall be given 72 hours written notice. Notices must be delivered to each SGA representative, trustee, advisor, and the Glacier.
  5. The president shall preside over all General Assembly meetings. The vice president shall fulfill this duty in the absence of the president, followed by the secretary and treasurer. The secretary shall distribute agenda items and keep minutes. All minutes of the General Assembly must be published within one week of the past meeting. The treasurer shall report, or provide for such a report, on the SGA account balances.

Section 3
Select Committee standing rules and procedures

  1. Committee meetings shall be held according to the objectives of such committees. Meetings must be published one week in advance. All meetings shall be held within the Student Union. Each meeting shall have a planned agenda and minutes shall be kept. Minutes of all meetings shall be kept on file in the SGA office for public inspection. Committee meetings shall be open to the public.
  2. Committees shall be formed by the General Assembly. Each committee shall create a mission statement and objectives. The chair must be a SGA Representative in good standing and willing to accept the appointment. Any student or faculty member of Moraine Valley may sit on a committee. The chair has the privilege to limit the number of committee members.
  3. Each committee shall submit monthly progress reports to the executive committee. Progress reports should include minutes of meetings and records of all memos. In addition, committees shall conduct open hearings, investigate matters thoroughly and objectively, and publish its majority opinions before the end of the term.
  4. Closed committees. These committees shall exist solely for the purpose of handling confidential or otherwise sensitive material including, but not limited to, student transcripts and grade reports, disciplinary records and departmental budget information. Closed committees must be called at regularly scheduled meetings and require a two-thirds vote of approval.

Article II Elections ____________________________________
Elections shall be held to fill the positions of the Student Government Association president and the Student Trustee during the spring semester by April 14.

Section 2
Polling

  1. Polling sites shall be established in the Student Union, lower level and in front of the Library second floor. Polls shall be open on Monday and Tuesday between the hours of 9 a.m. and 1 p.m., and again between 5 and 7 p.m.
  2. Identification must be checked and student I.D. numbers recorded on the ballot. Voters will complete the ballot and return it to the clerk, who will fold it once and deposit it into a locked drop box. Voters shall maintain a five-foot interval. Candidates may not come within 20 feet of any polling place except to vote.

Section 3
Returns

  1. Returns shall be conducted by the Student Life Center. The Coordinator of Student Life will appoint two unbiased staff members to handle the documentation of the election counts.

Article III Appointments ____________________________________
Section 1
Application
Any student wishing to apply for appointment to the SGA must procure an application from the SGA office, Student Union (U202). Applicant must divulge name, address, telephone number, social security number, credit hours taken, major or concentration and GPA.

Section 2
Nominations
Students must procure a nomination from an SGA Representative at a regularly scheduled General Assembly meeting. Nominations must be agenda items and students shall have to present their approved applications. As per parliamentary procedure, no second is required. Stater nominations in this manner: “I, (SGA representative name) nominate (nominee’s name) for state position).” A simple majority vote is required.

Section 3
Renewals of Appointments
Appointments to elected positions shall last until the end of a semester. Any appointed member of the SGA may reapply at the beginning of the next semester.