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APPROVED
MORAINE VALLEY COMMUNITY COLLEGE
9000 West College Parkway
Palos Hills, IL 60465
The Governing Board of Moraine Valley Community College, District No. 524, Regular Meeting, was held on Tuesday, May 19, 2009, in the Board Room D219, 9000 West College Parkway, Palos Hills, Illinois 60465.
I. CALL TO ORDER
The meeting was called to order by Chairman Joseph Murphy at 6:35 PM.
II. ROLL CALL
Present: Joseph Murphy, Chairman; Patrick Kennedy; Maureen Ryan;
Sandra S. Wagner; Amy Paladin, Student Trustee
Absent: Susan Murphy, Mary Nolan, Mark Weber
III. MINUTES
The Board of Trustees, having reviewed the unapproved Minutes of the Regular Meeting of April 21, 2009, and the unapproved Minutes of the Special Meeting held May 5, 2009, and there being no further corrections to the minutes, the minutes are approved as recorded.
IV. AUDIENCE PARTICIPATION
Bill Shipley, of Service Employees International Union Local 1, addressed the Board of Trustees, indicating that he represented the members of the union and thanked Moraine Valley Community College for honoring its commitment to a prevailing wage for the past nine years, which allows the union to provide a living wage for its union workers.
Carlos Perez, also of Service Employees International Union Local 1, did not address the Board, but indicated that he supported Mr. Shipley’s comments.
V. BOARD REPORTS AND/OR REQUESTS
5.1 Committee-of-the-Whole Meeting Report
Mr. Murphy reported that the Committee-of-the-Whole met on May 5. Dr. Crawley reported on the number of students who attended the Illinois Community College Trustees Association (ICCTA) Lobby Day. Mr. Weber provided excellent assistance in introducing students to elected officials in Springfield. The Board received a report on enrollment, indicating that headcount enrollment is up 7.8% over the past year and up 13.5% over the past five years, credit hour enrollment is up 5.9% over the past year and up by 9% over the past five years. Moraine Valley currently ranks second in the state for enrollment. The Board reviewed Board Policy #7160 regarding mandatory retirement age for police staff. Bids were reviewed and recommended for action. Andy Duren updated the Board on campus expansion projects. Phase two demolition work is complete and ahead of schedule for the College Center, occupancy is expected July 1 for the Science building and the Moraine Business & Conference Center, work at the Southwest Education Center is held up by permits and Dr. Crawley expects to be speaking with Mayor Zabrocki about this, remodeling of campus buildings begins in August, parking lot work is underway, and the courtyard is expected to be ready for the October 18 open house.
5.2 Foundation Meeting Report
Mrs. Wagner reported that at its May 11th Board of Directors’ meeting, the Foundation Board adopted a new Donor’s Guide to Giving. The document complements the Gift Acceptance Policies and Procedures and defines the various options donors have for making both outright and deferred gifts to the Foundation. The Board also adopted a new Whistleblower policy, required by the IRS for all not-for-profit organizations. This policy must be in place by June 30, which is also the end of the Foundations’ fiscal year. The Aileen S. Andrew Foundation made a $10,000 unrestricted gift to the Foundation for the purpose of funding the Student Emergency Financial Assistance program. These funds will be used to meet short-term emergency needs for students who might otherwise be forced to drop out of school because of unanticipated financial emergencies. The Board voted unanimously to approve a $2,500 contribution to the Student Emergency Financial Assistance program for the purpose of funding emergency book purchases. The Foundation also approved a $100,000 contribution to the college to support programs in the Fine and Performing Arts Center. Mrs. Wagner indicated that the Board has done this every year in spite of the economic situation.
5.3 Student Trustee Report
Ms. Paladin reported that the Student Government Association held its Student Life Awards Banquet on Friday May 1. She indicated that it was an awesome event and congratulated the Student Government Association for making it a great success. Both the 24K dance team and Xclusive hip-hop dance club performed at the banquet and she indicated that they were amazing. She congratulated Tiffany Robinson for winning the Moraine Valley Leadership Award, Kevin Cajas for winning the Student Life Award of Excellence, Women Empowered for winning the Club of the Year Award, and Dawn Fry for winning Advisor of the Year for Women Empowered. Ms. Paladin also reported that the May 15th graduation ceremony was beautiful and that she received some nice feedback on it.
Mr. Murphy indicated that the graduation ceremony was very nice and that it was particularly notable to have former student trustees William Obuchowski, Mark Weber, Ashley Fuhri and current student trustee Amy Paladin at the ceremony.
VI. REPORTS OF ADMINISTRATION
6.1 Recognition of Student Accomplishments
· League for Innovation Art and Literary Competition Winners
· Skyway Conference Art and Writing Competition Winners
Wally Fronczek outlined the recent competitions held on campus for the League for Innovation Art and Literary awards and the Skyway Conference Art and Writing awards. Printed booklets of the college’s League Art and Literary winners were provided to the Board members. First place winners for the competitions advance to the national League competitions. He introduced Erika Deiters, who coordinated the League Literary competition, and Ted Powers, who coordinated the Skyway competition, and recognized Erik LaGatutta, who coordinated the League Art competition. The Moraine Valley winners in attendance are presented to the Board this evening for recognition:
LEAGUE ART COMPETITION:
Nancy Bubel, Etching & Aquatint - “Squirrel Twins”
Roslyn DeBoer, Mixed Media - “Great Aunt Elizabeth’s Button Box”
Leah Murphy, Gelatin Silver Print – “Marionette”
Katarzyna Maria Kwak, Digital Illustration - “Lady in Red”
Not present:
Katya Hervatin, Cyantotype – The Forbidden City”
LEAGUE LITERARY COMPETITION:
Sr. Anna Zielinska, Second Place – Poetry - "Palm Reading"
Corey Ryan, Third Place – Poetry - "Echoes"
David Batka, First Place – Personal Essay – “Tides of Change”
Anthony Stafford, Third Place – Personal Essay - “Legacy of the Junction”
Katarzyna M. Wolny, First Place – Short Story - "This, Too, Will Pass"
James Brasch, Second Place – Short Story - "The Memories of Edward Young Deceased"
Johnnie Marzano, Second Place – One-Act Play - “Young and In Love”
Not present:
Michael Haverty, First Place – Poetry – “Hobo Code” and First Place – One-Act Play – “The Birthday Department”
Kristin Zavala, Second Place – Personal Essay – “The House in the Woods”
Sarah Saweikis. Third Place - Short Story – “Poison Clouds”
Kelli Allen, Third Place – One-Act Play – “Library Mixup”
SKYWAY LITERARY:
David Batka, First Runner Up – Creative Non-Fiction – “Tides of Change”
James Brasch, First Runner Up – Fiction - “The Memories of Edward Young, Deceased”
SKYWAY ART:
Katarzyna Maria Kwak, Digital Illustration - “Lady in Red”
Not present:
Danielle Quiroz, Digital Illustration – “Serving Size”
Masane Moriyama, Ceramics – “Swimmer on Golf Course”
Amy Beezhold, Award of Excellence, Mixed Media – “Untitled”
6.2 President’s Report
· Campus Expansion Update – Rick Brennan reported that sheet metal and HVAC work continue in the Student Services phase of the College Center work and that furniture deliveries are being scheduled for the building. Cabinetry is 95% complete in the Science building and tiles are being installed. Carpeting for the Science building and the Moraine Business & Conference Center should be installed in the next two to three weeks. Final painting is being done in the boiler house, and site grading is scheduled to begin at the Southwest Education Center under a temporary permit. Digging for the geothermal wells will begin next week. The parking lot work has begun, and the A, B, & L building remodeling will begin the end of August. Sidewalks are going in by the Science building, and the courtyard work has started with the pouring of the foundation for the college’s gateway. Rick reported that good weather will help keep all the projects on schedule.
Dr. Crawley reported that he gave a copy of the CEO ICCB memorandum regarding the state budget to the Board members for their information. He reported that this past week, he received a call from Representative McCarthy and spoke with Senator Maloney regarding the capital budget for the state. Senator Maloney indicated that some type of capital budget will be passed with this budget and asked whether the college had any proposed capital projects. Dr. Crawley shared with him information on the RAMP projects that the college will be submitting to the state.
VII. COMMUNICATIONS
7.1 Complimentary Letter from City of Hickory Hills Police Department
VIII. FINANCIAL STATEMENT
8.1 Treasurer's Report
Treasurer's Report showing an ending balance of $135,219,472 will be filed for audit. (DOCUMENT A - SUPPLEMENT TO MINUTES)
8.2 Budget Report
(DOCUMENT B - SUPPLEMENT TO MINUTES)
CONSENT AGENDA (IX – XII):
It was moved by Mr. Kennedy and seconded by Mrs. Wagner to approve the following consent agenda items:
IX. WARRANTS
Mr. Sterkowitz read the warrant summaries as presented to the Board.
9.1 Account Expenditure Summaries
9.2 Education Fund - $4,094,228.86
9.3 Operation & Maintenance Fund - 646,522.25
9.4 Operation & Maintenance Fund (Restricted) - 3,122,184.93
9.5 Bond & Interest Fund -0-
9.6 Auxiliary Enterprise Fund - 484,325.07
9.7 Grants & Contracts Fund -290,677.69
9.7A College Activities Fund - 32,582.65
9.8 Restricted Purpose Fund - 979,701.13
9.9 Federal Fund - 1,582,289.78
9.9B Tort, FICA/Medicare & Audit Fund -77,203.75
9.9C Working Cash Fund -0-
(DOCUMENT C - SUPPLEMENT TO MINUTES)
X. REPORT OF PERSONNEL
Mr. Murphy publicly identified the nature of the agenda items contained in the Report of Personnel.
10.1-1 Full-Time
Beatriz Ruiz – Departmental Assistant, Student Services – effective 5/26/09
Gregory Walden – Warehouse Supervisor, Shipping & Receiving – effective
6/1/09
(DOCUMENT D - SUPPLEMENT TO MINUTES)
10.1-2 Part-Time/Supplemental/Other
(DOCUMENT E - SUPPLEMENT TO MINUTES)
10.1-3 Salary Revisions
None.
10.1-4 Leaves of Absence
Helen Agresti – F.T. Secretary II, Academic Services – L.O.A. (FMLA)
6/15/09 – 7/28/09
Jenine Galka – F.T. Instructor, Developmental Education – L.O.A. (FMLA)
8/24/09 – 12/18/09
Charles Greinke – F.T. Sergeant, MVCC Police Department – L.O.A.
(FMLA) 6/2/09 – 9/1/09
Patti Koch – P.T. Departmental Assistant, Department of Liberal Arts –
L.O.A. (FMLA) 4/13/09 – 5/8/09
Mary Witting – F.T. Financial Aid Process Improvement Coordinator –
L.O.A. (FMLA) 5/12/09 – 5/22/09
(DOCUMENT F - SUPPLEMENT TO MINUTES)
10.1-5 Resignations/Terminations
None.
10.1-5(a) Retirement – Support Staff
Susan Rokusek – F.T. Secretary II, Career Programs – retirement
effective 7/31/09
(DOCUMENT G - SUPPLEMENT TO MINUTES)
10.1-6 Reclassifications (Promotions, Transfers, Corrections, etc.)
Ahlam Ballouta – from Instructor, Math to Assistant Professor –
effective Academic Year 2009-2010
Christina Chan – from Instructor, Math to Assistant Professor –
effective Academic Year 2009-2010
Jennifer Doublin – from Instructor, Natural Science to Assistant
Professor - effective Academic Year 2009-2010
Susan Godwin – from Assistant Professor, Reading to Associate
Professor - effective Academic Year 2009-2010
Dr. Lisa Kelsay – from Internship Manager, Job Resources Center,
Student Development to Assistant Dean of Liberal Arts/Director of
Academic Arts – effective 6/15/09
Ricky Moore – from Assistant Professor, LAN to Associate Professor –
effective Academic Year 2009-2010
(DOCUMENT H - SUPPLEMENT TO MINUTES)
XI. UNFINISHED BUSINESS
None.
XII. NEW BUSINESS
Mr. Murphy publicly identified the nature of the agenda items contained in New Business.
12.1 Affiliation Agreement & Program Addendum with Advocate Christ
Medical Center (Radiologic Technology)
It is recommended that the Board of Trustees approve the affiliation agreement and program addendum with Advocate Christ Medical Center for Radiologic Technology.
(DOCUMENT I - SUPPLEMENT TO MINUTES)
12.2 Affiliation Agreement & Program Addendum with Children’s
Memorial Hospital (Respiratory Care)
It is recommended that the Board of Trustees approve the affiliation agreement and program addendum with Children’s Memorial Hospital for Respiratory Therapy.
(DOCUMENT J - SUPPLEMENT TO MINUTES)
12.3 New Board Policy #7160 – Mandatory Retirement Age for Police
Officers
It is recommended that the Board of Trustees approve Board Policy #7160, Mandatory Retirement Age for Police Officers, as presented.
(DOCUMENT K - SUPPLEMENT TO MINUTES)
12.4 Custodial Services Bid
Whereas RJB Properties, Inc., of Orland Park, Illinois, is the lowest responsible and responsive bidder to meet specifications, it is recommended that the Board of Trustees award this bid to RJB Properties, Inc., in the specified yearly amounts over a three-year period, 2009-2012:
July 1, 2009 – June 30, 2010 $1,234,668.00
July 1, 2010 – June 30, 2011 $1,316,267.00
July 1, 2011 – June 30, 2012 $1,361,650.00
Total Contract $3,912,585.00
(DOCUMENT L - SUPPLEMENT TO MINUTES)
12.5 HVAC Preventive Maintenance Bid
Whereas Johnson Controls, Inc., of Calumet City, Illinois, is the lowest responsible bidder per specifications, it is recommended that the Board of Trustees award this bid to Johnson Controls, Inc., in the specified yearly amounts over a three-year period, 2009-2012:
July 1, 2009 – June 30, 2010 $ 74,968.00
July 1, 2010 – June 30, 2011 $101,052.00
July 1, 2011 – June 30, 2012 $126,968.00
Total for three (3) years $302,988.00
(DOCUMENT M - SUPPLEMENT TO MINUTES)
12.6 Campus Expansion Project Landscaping Bid
Whereas Allied Landscaping Corporation, of Joliet, Illinois, is the lowest responsible responsive bidder meeting all specifications, it is recommended that the Board of Trustees award this bid and authorize the issuance of a purchase order in the amount of $658,698.00 to Allied Landscaping Corporation for the Campus Landscaping bid including alternate one (1).
(DOCUMENT N - SUPPLEMENT TO MINUTES)
12.7 Re-wiring of Network Connections in T Building CAD Area Purchase
It is recommended that the Board of Trustees approve the issuance of the following:
-A purchase order in the amount of $30,925.00 to G & M Electrical Contractors, of Chicago, Illinois for the installation of the Category 6 cables.
-A purchase order in the amount of $2,028.00 to Communications Supply Corporation, of Carol Stream, Illinois, for the purchase of Category 6 patch cables.
Total Project Cost: $32,953.00
(DOCUMENT O - SUPPLEMENT TO MINUTES)
12.8 Polysomnography Equipment Purchase
Whereas Nihon Kohden, of Foothill Ranch, California, submitted a proposal that best fits the needs of the college, it is recommended that the Board of Trustees approve this purchase and authorize the issuance of a purchase order in the amount of $41,704.00 to Nihon Kohden for the purchase of one (1) Polysleep Bed Sleep Systems.
(DOCUMENT P - SUPPLEMENT TO MINUTES)
ROLL CALL VOTE TAKEN on Consent Agenda Items 9.1, 9.2, 9.3, 9.4, 9.5, 9.6, 9.7, 9.7A, 9.8, 9.9, 9.9B, and 9.9C; 10.1-1, 10.1-2, 10.1-3, 10.1-4, 10.1-5, 10.1-5(a), and 10.1-6; and 12.1, 12.2, 12.3, 12.4, 12.5, 12.6, 12.7, and 12.8:
Yes: Kennedy, Ryan, Wagner, J. Murphy
Absent: S. Murphy, Nolan, Weber
Student
Advisory: Yes
Motion carried.
XIII. MISCELLANEOUS
None.
XIV. AUDIENCE PARTICIPATION
None.
XV. ADJOURNMENT
The meeting adjourned at 7:15 PM.
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