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APPROVED
MORAINE VALLEY COMMUNITY COLLEGE
9000 West College Parkway
Palos Hills, IL 60465
The Governing Board of Moraine Valley Community College, District No. 524, Regular Meeting, was held on Tuesday, October 20, 2009, in the Board Room D219, 9000 West College Parkway, Palos Hills, Illinois 60465.
I. CALL TO ORDER
The meeting was called to order by Chairman Joseph Murphy at 6:30 PM.
II. ROLL CALL
Present: Joseph Murphy, Chairman; Patrick Kennedy; Susan Murphy; Sandra S. Wagner; Mark Weber (arrived 6:37 PM); Amy Paladin, Student Trustee
Absent: Mary Nolan, Maureen Ryan
III. MINUTES
The Board of Trustees, having reviewed the unapproved Minutes of the Regular Meeting of September 15, 2009, and there being no further corrections to the minutes, the minutes are approved as recorded.
IV. AUDIENCE PARTICIPATION
Angela Shumpert, of RJB Properties, Orland Park, Illinois, addressed the Board regarding the termination of the custodial services contract. Ms. Shumpert expressed her disappointment over the termination of services. She acknowledged that there had been some management problems that they believed they had addressed by hiring a new manager. She indicated that the company invested in capital equipment to support this contract, expecting to amortize the costs over the life of the contract, which is now terminated, creating a hardship for the company. She asked the Board to consider this and indicated that she has been in this business for many years and that references were checked when they were awarded the contract. She indicated that they had not been paid since the contract started, but within 24 hours of being terminated, she had received a check for services. She again expressed her disappointment but wished the college well for the future.
V. BOARD REPORTS AND/OR REQUESTS
5.1 Committee-of-the-Whole Meeting Report
Mr. Murphy reported that the Committee-of-the-Whole met on October 6. The college attorney provided an update on the 2009 Illinois Freedom of Information Act/Open Meeting Amendments and how it impacts the college. A report was provided on wellness efforts, and the Board considered a recommendation for a new AAS degree program in Emergency Medical Services. The Board also reviewed the college’s proposed life-safety project for 2011 to be submitted to the state following Board approval. Bids and purchases were reviewed, Rick Brennan provided an update on the campus construction projects, and Margaret Lehner updated the Board on the plans for the college’s open house. Dr. Crawley shared an agenda with the Board to review for the upcoming Board retreat, and Mr. Murphy suggested a future discussion of the possibility of going paperless or having electronic access to Board packet documents.
5.2 ACCT Report
Mr. Murphy reported that the ACCT meeting was held two weeks ago in San Francisco. The new president of ACCT, Tom Bennett, is an Illinois trustee from Parkland. Two other Illinois trustees have been named to the ACCT Board of Directors (Jeff May) and as Trustee-at-Large (John Sanders). The conference had a surprise visit by California’s Governor Schwarzenegger, who talked about the importance of community colleges and how he, himself, is a product of the community college, having initially attended for English classes and having continued on to take more classes. Mr. Murphy reported that the real highlight of the conference was the award ceremony, where it was announced that Dr. Crawley had won the national CEO of the Year award. Dr. Crawley had previously won the Midwest Regional CEO award, and Mr. Murphy noted that there were more applicants from the central region than there were for the entire country. He indicated that it was a very exciting event with great suspense, and he stated that he was delighted to see Dr. Crawley honored with this award.
Mr. Murphy read into the record a letter received from John Murphey, college attorney, to Dr. Crawley, congratulating him on the CEO award. (DOCUMENT A – SUPPLEMENT TO MINUTES)
5.3 Student Trustee Report
Ms. Paladin reported that the MAP grants have been restored, and she credited this to great efforts on the part of students who lobbied for the grants. She reported that the Student Government Association will hold a blood drive on October 27 from 9 a.m. to 1 p.m. as one of its Halloween events, along with a Halloween fashion show, benefiting the American Cancer Society. The Student Government Association will also be holding a craft show November 7-8 in the Student Union from 9 a.m. to 4 p.m.
VI. REPORTS OF ADMINISTRATION
6.1 Presentation to Al Meroz (retirement)
On behalf of the Board and the administration, Mr. Murphy presented Al Meroz, Program Coordinator, Workforce Development & Community Services, with a retirement gift and thanked him for his service to the college.
6.2 President’s Report
- Presentation of Audit Report - John Weber, partner at Crowe Horwath, presented the financial audit report. He reported that the college was issued all unqualified, “clean” opinions on its basic financial statements, state grant activity, schedule of enrollment data and other basis upon which claims are filed, and its Report on Compliance with Requirements Applicable to each Major Program and Internal Control over Compliance in Accordance with OMB Circular A-133. He outlined the comparison of financial components from FY2008 to FY2009, indicating that the college is in a stable financial condition. There were no findings, significant deficiencies, or material weaknesses noted in the audit. Mr. Weber indicated that the audit notes that the 4th quarter ICCB grant payout was not included because it was not received within 60 days following the fiscal year end. He commended the finance department and the college for an excellent job in financial reporting.
- Campus Expansion Update – Rick Brennan, Director of Campus Operations, reported that most of the staff have been moved into new spaces in the Student Services building. Phase 3 of the remodeling begins November 2 in the northeast portion of the building, which includes the Children’s Learning Center space. Interior walls are going up at the Southwest Education Center and contractors are delivering materials. The permit status of the site has not changed, but the college is able to build the shell at this point. John Murphey has talked with Tinley Park; at tonight’s village meeting, Tinley Park will consider waiving a performance bond for the college. Drywall and electrical work are underway with the A,B,L remodeling project; phase one is expected to be completed December 15. Those spaces will reopen for occupancy, and phase 2 of the project will begin in January.
VII. COMMUNICATIONS
None.
VIII. FINANCIAL STATEMENT
8.1 Treasurer's Report
Treasurer's Report showing an ending balance of $113,251,936 will be filed for audit. (DOCUMENT B - SUPPLEMENT TO MINUTES)
8.2 Budget Report
(DOCUMENT C - SUPPLEMENT TO MINUTES)
Mr. Murphy indicated that Agenda Items 12.13 and 12.14 are pulled from the consent agenda and will be considered for action separately.
CONSENT AGENDA (IX – XII):
It was moved by Mr. Kennedy and seconded by Mrs. Murphy to approve the following consent agenda items, excluding agenda items 12.13 and 12.14:
IX. WARRANTS
Mr. Sterkowitz read the warrant summaries as presented to the Board.
9.1 Account Expenditure Summaries
9.2 Education Fund $4,427,641.41
9.3 Operation & Maintenance Fund 903,981.70
9.4 Operation & Maintenance Fund (Restricted) 2,720,183.54
9.5 Bond & Interest Fund -0-
9.6 Auxiliary Enterprise Fund 1,104,520.97
9.7 Grants & Contracts Fund 284,390.68
9.7A College Activities Fund 17,261.23
9.8 Restricted Purpose Fund 55,209.73
9.9 Federal Fund 119,623.77
9.9B Tort, FICA/Medicare & Audit Fund 75,572.11
9.9C Working Cash Fund 113,676.75
(DOCUMENT D - SUPPLEMENT TO MINUTES)
X. REPORT OF PERSONNEL
Mr. Murphy publicly identified the nature of the agenda items contained in the Report of Personnel.
10.1-1 Full-Time
Susan Atzhorn – Secretary II, Workforce Development & Community Services – effective 10/26/09
Alice Byrne – Police Officer, Police Department – effective 10/26/09
Allison Grippe – Grants Coordinator, Resource Development & Institutional Effectiveness – effective 11/2/09
Judith Nunez – Custodian, Campus Operations – effective 10/26/09
Jeff Winkle – Groundskeeper, Campus Operations – effective 10/26/09
(DOCUMENT E - SUPPLEMENT TO MINUTES)
10.1-2 Part-Time/Supplemental/Other
(DOCUMENT F - SUPPLEMENT TO MINUTES)
10.1-3 Salary Revisions
None.
10.1-4 Leaves of Absence
Bonnie Korzen – P.T. LRC Monitor, Learning Resources Center – L.O.A. (FMLA) 9/22/09 – 12/16/09
Sandra Leslie – Secretary II, Liberal Arts – L.O.A. (FMLA) 10/21/09 – 1/12/10
Laura Newman – Senior Administrative Assistant to the President – L.O.A. (FMLA 9/10/09 – 10/26/09
(DOCUMENT G - SUPPLEMENT TO MINUTES)
10.1-5 Resignations/Terminations
Don Crawford – Supervisor of Roads & Grounds, Campus Operations –Termination Probationary Period effective 10/13/09
(DOCUMENT H - SUPPLEMENT TO MINUTES)
10.1-6 Reclassifications (Promotions, Transfers, Corrections, etc.)
Krista Appelquist – from Assistant Professor, COM, to Associate Professor – effective Academic Year 2009-2010
Susan Gray – from Manager of Information Security, Information Technology, to Director of Information Security & Network Operations –
effective 10/26/09
Tyler Hewitt – from Assistant Professor, ART, to Associate Professor – effective Academic Year 2009-2010
Renee Hodges – from P.T. Departmental Assistant, Enrichment Programs & Services, to F.T. Departmental Assistant, Liberal Arts – effective
10/26/09
Ron Hunsberger – from Manager of Web Technology, Information Technology, to Director of Web and Multimedia Services – effective
10/26/09
Erik LaGattuta – from Assistant Professor, ART, to Associate Professor – effective Academic Year 2009-2010
Jason Levaggi – from Multimedia Aide, Information Technology to Multimedia Specialist – effective 10/26/09
Steve Mastej – from Associate Professor, IMS, to Professor – effective Academic Year 2009-2010
Rimas Putrius – Multimedia Services Coordinator (Salary Grade Change) – effective 10/26/09
Sean Terry – from Multimedia Engineer, Information Technology, to Senior Multimedia Engineer – effective 10/26/09
(DOCUMENT I - SUPPLEMENT TO MINUTES)
XI. UNFINISHED BUSINESS
None.
XII. NEW BUSINESS
Mr. Murphy publicly identified the nature of the agenda items contained in New Business.
12.1 Affiliation Agreement with Adventist LaGrange Memorial Hospital
(Health Information Technology)
It is recommended that the Board of Trustees approve the affiliation agreement with Adventist LaGrange Memorial Hospital for Health Information Technology. (DOCUMENT J - SUPPLEMENT TO MINUTES)
12.2 Affiliation Agreement with Alverno Clinical Laboratories LLC (Phlebotomy)
It is recommended that the Board of Trustees approve the affiliation agreement with Alverno Clinical Laboratories LLC for Phlebotomy.
(DOCUMENT K - SUPPLEMENT TO MINUTES)
12.3 Affiliation Agreement with Brentwood Sub-Acute Healthcare Center (Respiratory Therapy)
It is recommended that the Board of Trustees approve the affiliation agreement with Brentwood Sub-Acute Healthcare Center for Respiratory Therapy. (DOCUMENT L - SUPPLEMENT TO MINUTES)
12.4 Affiliation Agreement with Oak Orthopedics (Medical Office Assistant)
It is recommended that the Board of Trustees approve the affiliation agreement with Oak Orthopedics for Medical Office Assistant.
(DOCUMENT M - SUPPLEMENT TO MINUTES)
12.5 Amendment to Clinical Education Agreement with Elmhurst Memorial Hospital (Respiratory Therapy)
It is recommended that the Board of Trustees approve the amendment to Clinical Education Agreement with Elmhurst Memorial Hospital for Respiratory Therapy.
(DOCUMENT N - SUPPLEMENT TO MINUTES)
12.6 Affiliation Agreement with Resurrection Behavioral Health (Addictions Studies)
It is recommended that the Board of Trustees approve the affiliation agreement with Resurrection Behavioral Health for Addictions Studies.
(DOCUMENT O - SUPPLEMENT TO MINUTES)
12.7 New Curriculum: Emergency Medical Services A.A.S. Degree
It is recommended that the Board of Trustees approve a new A.A.S. degree program in Emergency Medical Services, effective August 15, 2010.
(DOCUMENT P - SUPPLEMENT TO MINUTES)
12.8 Acceptance of Audit
It is recommended that the Board of Trustees accept the Audit for the fiscal year ending June 30, 2009, as presented and authorize that a copy of the Audit be filed with the State of Illinois.
(DOCUMENT Q - SUPPLEMENT TO MINUTES)
12.9 Annual Life Safety Submission: Unit Ventilator Replacement at Buildings A & B
It is recommended that the Board of Trustees approve the life safety project as outlined on the attached application.
(DOCUMENT R - SUPPLEMENT TO MINUTES)
12.10 Buildings A, B, and L Furniture Bid/Purchase Project
Whereas Business Office Systems, of Itasca, Illinois, is the lowest responsible and responsive bidder, it is recommended that the Board of Trustees award this bid and authorize the issuance of a purchase order in the amount of $370,110.75 to Business Office Systems.
Whereas KI, of Green Bay, Wisconsin, has been approved by the Illinois Community College System Procurement Consortium (ICCSPC), it is recommended that the Board of Trustees approve this purchase and authorize the issuance of a purchase order in the amount of $339,205.40 to KI. (DOCUMENT S - SUPPLEMENT TO MINUTES)
12.11 2010 Ford F250 Pick-up Truck Bid
Whereas Packey Webb Ford, of Downers Grove, Illinois, is the lowest responsible bidder, it is recommended that the Board of Trustees authorize the issuance of a purchase order in the amount of $16,685.00 to Packey Webb Ford for a new 2010 Ford F250 4x4 Pick-up Truck.
(DOCUMENT T - SUPPLEMENT TO MINUTES)
12.12 2010 Ford Escape Bid
Whereas Elmhurst Ford, of Elmhurst, Illinois, is the lowest responsible bidder, it is recommended that the Board of Trustees authorize the issuance of a purchase order in the amount of $19,550.00 to Elmhurst Ford for a new 2010 Ford Escape. (DOCUMENT U - SUPPLEMENT TO MINUTES)
ROLL CALL VOTE TAKEN on Consent Agenda Items 9.1, 9.2, 9.3, 9.4, 9.5, 9.6, 9.7, 9.7A, 9.8, 9.9, 9.9B, and 9.9C; 10.1-1, 10.1-2, 10.1-3, 10.1-4, 10.1-5, and 10.1-6; and 12.1, 12.2, 12.3, 12.4, 12.5, 12.6, 12.7, 12.8, 12.9, 12.10, 12.11, and 12.12:
Yes: Kennedy, S. Murphy, Wagner, Weber, J. Murphy
Absent: Nolan, Ryan
Student Advisory: Yes
Motion carried.
It was moved by Mr. Kennedy and seconded by Mr. Weber to approve the following agenda item:
12.13 Custodial Contract Status
Whereas RJB Properties, Inc., of Orland Park, Illinois, has failed to fulfill the terms specified in the custodial contract; it is recommended that the Board of Trustees terminate this contract with RJB Properties, Inc., effective October 31, 2009. (DOCUMENT V - SUPPLEMENT TO MINUTES)
ROLL CALL VOTE TAKEN on Agenda Item 12:13:
Yes: Kennedy, S. Murphy, Wagner, Weber, J. Murphy
Absent: Nolan, Ryan
Student Advisory: Yes
Motion carried.
It was moved by Mrs. Wagner and seconded by Mr. Kennedy to approve the following agenda item:
12.14 Award of Custodial Contract
Whereas, The Millard Group of Lincolnwood, Illinois, is the next lowest responsible and responsive bidder to meet specifications, it is recommended that the Board of Trustees award this bid to The Millard Group, in the specified yearly amounts over a 32-month period, 2009-2012:
November 1, 2009 – June 30, 2010 $ 882,599.26
July 1, 2010 – June 30, 2011 1,410,978.39
July 1, 2011 – June 30, 2012 1,463,863.65
Total Contract: $3,757,441.30
(DOCUMENT W - SUPPLEMENT TO MINUTES)
ROLL CALL VOTE TAKEN on Agenda Item 12:14:
Yes: Kennedy, S. Murphy, Wagner, Weber, J. Murphy
Absent: Nolan, Ryan
Student Advisory: Yes
Motion carried.
XIII. MISCELLANEOUS
- Board Retreat – The Board received an updated agenda for the Board Retreat on Nov. 7. One item had been added to the agenda and the schedule was slightly adjusted. Dr. Crawley will send a copy of the agenda to the consultant.
XIV. AUDIENCE PARTICIPATION
None.
XV. ADJOURNMENT
The meeting adjourned at 7:35 PM.
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