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APPROVED
MORAINE VALLEY COMMUNITY COLLEGE
9000 West College Parkway
Palos Hills, IL 60465
The Governing Board of Moraine Valley Community College, District No. 524, Regular Meeting, was held on Tuesday, September 15, 2009, in the Board Room D219, 9000 West College Parkway, Palos Hills, Illinois 60465.
I. CALL TO ORDER
The meeting was called to order by Chairman Joseph Murphy at 7:43 PM.
II. ROLL CALL
Present: Joseph Murphy, Chairman; Patrick Kennedy; Mary Nolan; Sandra S. Wagner; Amy Paladin, Student Trustee
Absent: Susan Murphy, Maureen Ryan, Mark Weber
III. MINUTES
The Board of Trustees, having reviewed the unapproved Minutes of the Regular Meeting of August 18, 2009, and there being no further corrections to the minutes, the minutes are approved as recorded.
By consensus of the Board, Agenda Item 6.1 is presented at this time.
6.1 Presentation to Jeff Gram (retirement)
On behalf of the Board of Trustees and the administration, Mr. Murphy presented Jeff Gram, Police Officer, with a retirement gift and expressed appreciation for Officer Gram’s many years of service to the college and the safety of its students, staff, and property.
IV. AUDIENCE PARTICIPATION
None.
V. BOARD REPORTS AND/OR REQUESTS
5.1 Committee-of-the-Whole Meeting Report
Mr. Murphy reported that the Committee-of-the-Whole met on September 1. Andy Duren, Patrick O’Connor, Peggy Machon, Terry Ludwig, and Dominick Demonica reported on the college’s exploration of developing a $12 million, 40,000 square foot facility for training and development for college programs, including the Cook County Sheriff’s Academy; and regional and local police, fire, and first responder personnel. Visits were conducted to other facilities, and area agencies have indicated support for a training facility in this area. This support and potential commitments would need to be explored, as would funding sources to construct the facility. The administration was given the go-ahead to continue to explore and develop this project and the Board will be kept informed. The Committee reviewed the FY2010 budget; a transfer of funds, and the college’s holiday schedule, which will close the college from Thursday, December 24, through Friday, January 1. Bids and purchases were reviewed and the administration reported on campus expansion projects, including the Southwest Education Center, which was given a permit for the foundation. Dr. Crawley reported that credit hour enrollment for fall is up approximately 5.5%, and headcount enrollment is up approximately 3.3%. Parking issues continue to be addressed. Additional parking is being added to the temporary lot and parking by the science building is expected to open soon. The Board retreat was also discussed and a draft agenda will be developed for the Board’s review.
5.2 ICCTA Meeting Report
Ms. Nolan reported that the meeting in Springfield was the first meeting of the Illinois Community College Trustees Association since June. A major topic of discussion at the meeting was the Illinois MAP grants. She reported that ICCTA is looking for a liaison between trustees and student trustees. Ms. Nolan announced that for the first time ever, an Illinois trustee, Tom Bennett, will serve as the chair of ACCT (Association of Community College Trustees). She reported that two other Illinois trustees were running for the ACCT Board—Jeff May (Joliet) and John Sanders (Logan). She reported that she attended a community college “boot camp” session, which was being offered for the first time. She indicated that she thought it went well and that it should be done more often because she learned a great deal about community colleges.
5.3 Student Trustee Report
Ms. Paladin reported that she attended the Illinois Community College Board’s Student Advisory Committee (SAC) meeting, at which MAP (Monetary Award Program) grants were discussed. She indicated that students will be lobbying to have students’ voices heard to get the funding back for the MAP grants. She also reported that tomorrow is Fall Fest on campus and that Phi Theta Kappa has a number of events for the year scheduled. She will share those event dates with the Board in the near future.
VI. REPORTS OF ADMINISTRATION
6.2 President’s Report
- Campus Expansion Update – Rick Brennan reported that the contractors are addressing punch list items in the new buildings. Staff will be moving into the new Student Services spaces by October 10, after which the next phase of remodeling—to the front of the facility and including the Children’s Learning Center—will begin and will run through April 2010. The foundation has been poured for the Southwest Education Center. The Metropolitan Water Reclamation District has issued a permit; we are still waiting for Tinley Park and the Cook County Highway Department. Demolition work in A, B, and L continues; the first phase of this project will be done by the end of the year and the second phase will begin in the spring. Lights and landscaping remain to be installed for the new parking lot, and the precast concrete for the courtyard gateway is almost complete. Landscaping work in the courtyard continues, and things are on schedule to be ready for the college’s open house. Andy Duren shared a letter drafted by John Murphey that Dr. Crawley will send to Tinley Park regarding moving forward with construction.
- Fall Enrollment – Dr. Crawley reported that census day enrollments indicate that credit hours are up by 4.7% and credit headcount is up by 1.7% for the fall semester. There are more full-time students on campus, and the median age of 25.6 for students is going down more traditional-age students are enrolling. Dr. Crawley also reported that some time ago, he had a conversation with State Representative Kevin Joyce about funding for the college. He indicated that he was pleased to announce that the college has received a special appropriation of $1 million to support health care programs. Representative Joyce will be invited to the college to be recognized for his efforts.
VII. COMMUNICATIONS
None.
VIII. FINANCIAL STATEMENT
8.1 Treasurer's Report
Treasurer's Report showing an ending balance of $116,532,677 will be filed for audit. (DOCUMENT A - SUPPLEMENT TO MINUTES)
8.2 Budget Report
(DOCUMENT B - SUPPLEMENT TO MINUTES)
CONSENT AGENDA (IX – XII):
It was moved by Mrs. Wagner and seconded by Mr. Kennedy to approve the following consent agenda items:
IX. WARRANTS
Mr. Sterkowitz read the warrant summaries as presented to the Board.
9.1 Account Expenditure Summaries
9.2 Education Fund $3,795,552.74
9.3 Operation & Maintenance Fund 748,378.23
9.4 Operation & Maintenance Fund (Restricted) 2,886,001.01
9.5 Bond & Interest Fund -0-
9.6 Auxiliary Enterprise Fund 1,495,632.16
9.7 Grants & Contracts Fund 307,631.87
9.7A College Activities Fund 2,534.09
9.8 Restricted Purpose Fund 49,994.11
9.9 Federal Fund 41,893.60
9.9B Tort, FICA/Medicare & Audit Fund 121,655.16
9.9C Working Cash Fund -0-
(DOCUMENT C - SUPPLEMENT TO MINUTES)
X. REPORT OF PERSONNEL
Mr. Murphy publicly identified the nature of the agenda items contained in the Report of Personnel.
10.1-1 Full-Time
Michael Broach – Maintenance Mechanic III, Campus Operations – effective 9/21/09
Don Crawford – Supervisor of Roads & Grounds, Campus Operations – effective 9/21/09
Lanita Davis – Police Dispatcher, Police Department – effective 9/21/09
Sharon Dunlop – Manager, Accounting Services, Accounting Department - effective 9/28/09
Tania Wittgenfeld – Student Tracking Specialist, Student Services – effective 9/21/09
(DOCUMENT D - SUPPLEMENT TO MINUTES)
10.1-1(a) Renewal of Appointment – Grant Funded
It is recommended that the appointments be renewed for the following individuals, contingent upon the continuation of grant funding:
Adult Education Grant:
Lauri Blackburn Adult Basic Education Specialist
Jeanie Fotopoulos ESL Coordinator
Karen Kuenn ABE/GED Coordinator
Susanne Maurovich Departmental Assistant
Hortencia Mendez Departmental Assistant
Carmela Ochoa Secretary II
Norma Vasquez-Zwick Data Entry Operator
Margaret Wolf ABE Vocational Coordinator
ICCB Business & Industry Grant:
Eda Schrimple Coordinator, Economic Development Council for the Southwest Suburbs
Carol Simko Departmental Assistant
Perkins Grant:
Katherine Beerman Educational Case Manager
Joyce Daniel Departmental Assistant
Josephine Ferrara Tutor
Richard Jodlowski Diagnostician
Mary Nagel Program Assistant
Mary Ann Ramirez Departmental Assistant
Feiruz Shehadi Coordinator, Evening Career Programs
Deborah Sievers Director of Disability Services
(DOCUMENT E - SUPPLEMENT TO MINUTES)
10.1-1(b) Non-renewal of Appointment – Administrative & Professional
It is recommended that the appointment not be renewed for the following individual:
Philip Bierdz – Director of Network Operations, Information Technology – effective September 30, 2009
(DOCUMENT F - SUPPLEMENT TO MINUTES)
10.1-2 Part-Time/Supplemental/Other
(DOCUMENT G - SUPPLEMENT TO MINUTES)
10.1-3 Salary Revisions
None.
10.1-4 Leaves of Absence
Mary Hughes – F.T. Instructor, Nursing – L.O.A. (FMLA) 8/24/09 – 11/13/09
(DOCUMENT H - SUPPLEMENT TO MINUTES)
10.1-5 Resignations/Terminations
Willie Mickell – F.T. Job Resource Specialist, Job Resource Center – resignation effective 9/4/09
Yolanda Ugarte – P.T. Departmental Assistant, Enrichment Programs & Services – resignation effective 9/9/09
Christopher Zozaski – F.T. Senior Multimedia Engineer, Information Technology – resignation effective 9/10/09
(DOCUMENT I - SUPPLEMENT TO MINUTES)
10.1-5(a) Retirement – Administrative Classified
It is recommended that the following request for retirement be approved as presented:
Jeffrey Gram – F.T. Police Officer, Police Department – retirement effective 9/30/09
(DOCUMENT J - SUPPLEMENT TO MINUTES)
10.1-5(b) Retirement – Faculty
It is recommended that the following request for retirement be approved as presented:
Edward Devine – Assistant Professor, Biology – retirement effective 6/18/2010
(DOCUMENT K - SUPPLEMENT TO MINUTES)
10.1-6 Reclassifications (Promotions, Transfers, Corrections, etc.)
Sandra Beauchamp – from Instructor, COM to Assistant Professor – effective Academic Year 2009-2010
Gloria Coughlin – from P.T. Advisor to F.T. Athletic Success Coordinator – effective 9/21/09
Michael Gatto – from Instructor, RAD to Assistant Professor – effective Academic Year 2009-2010
Edward Martig – from Assistant Professor, IMS to Associate Professor – effective Academic Year 2009-2010
Kevin McWoodson – from Instructor, ECO to Assistant Professor – effective Academic Year 2009-2010
Phyllis Olsson – from P.T. Accounting Clerk II to F.T. Accounting Clerk II – effective 9/21/09
Colette Schrank – from Instructor, PHB to Assistant Professor – effective Academic Year 2009-2010
Adrienne Stewart – Director of Multicultural Student Affairs – Salary Grade change effective 9/21/09
Bonnie Straton – from Instructor, MAS to Assistant Professor – effective Academic Year 2009-2010
(DOCUMENT L - SUPPLEMENT TO MINUTES)
XI. UNFINISHED BUSINESS
None.
XII. NEW BUSINESS
Mr. Murphy publicly identified the nature of the agenda items contained in New Business.
12.1 Resolution Authorizing the Transfer of Monies Earned as Interest from Investment of the Working Cash Fund to the Education Fund
for Purposes of Meeting the Education Needs of the College and Balancing the Fiscal Year 2010 Operating Budget
It is recommended that the Board approve the attached resolution authorizing the Treasurer to transfer up to $454,707 of interest earned from the Working Cash Fund to the Education Fund.
(DOCUMENT M - SUPPLEMENT TO MINUTES)
12.2 FY2010 Budget
It is recommended that the Board of Trustees adopt the FY2010 Budget.
(DOCUMENT N - SUPPLEMENT TO MINUTES)
12.3 Holiday Schedule
It is recommended that the Board of Trustees adopt the holiday schedule and authorize that the college be closed from Thursday, December 24, 2009 through Sunday, January 3, 2010.
(DOCUMENT O - SUPPLEMENT TO MINUTES)
12.4 2009 Chevy Impala Police Vehicle Purchase
Whereas Bill Jacobs Chevrolet, LLC, of Joliet, Illinois, has been approved by the State under Contract Number 4014904, and is the lowest responsible bidder meeting specifications, through the State of Illinois, it is recommended that the Board of Trustees approve this contract and authorize the issuance of a purchase order in the amount of $19,217.47 to Bill Jacobs Chevrolet LLC for a 2009 Chevy Impala.
(DOCUMENT P - SUPPLEMENT TO MINUTES)
ROLL CALL VOTE TAKEN on Consent Agenda Items 9.1, 9.2, 9.3, 9.4, 9.5, 9.6, 9.7, 9.7A, 9.8, 9.9, 9.9B, and 9.9C; 10.1-1, 10.1-1(a), 10.1-1(b), 10.1-2, 10.1-3, 10.1-4, 10.1-5, 10.1-5(a), 10.1-5(b), and 10.1-6; and 12.1, 12.2, 12.3, and 12.4:
Yes: Kennedy, Nolan, Wagner, J. Murphy
Absent: S. Murphy, Ryan, Weber
Student Advisory: Yes
Motion carried.
XIII. MISCELLANEOUS
13.1 Membership in AGB (Association of Governing Boards)
Mr. Murphy reported that the college has not held a membership with the Association of Governing Boards (AGB) for the last four or five years. He indicated that in a time of budget tightening, the Board should also be looking at ways to save money. Since this membership had not been utilized in several years, he felt the full Board should decide on how to proceed.
Ms. Nolan indicated that she had attended one AGB event some years ago and acknowledged that the college receives greater benefit from its memberships in ICCTA and ACCT. She stated that her concern was about how she learned that the college no longer had a membership and indicated that it should have been communicated to the Board members that the membership was being dropped.
XIV. AUDIENCE PARTICIPATION
None.
XV. ADJOURNMENT
The meeting adjourned at 8:30 PM.
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