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APPROVED
MORAINE VALLEY COMMUNITY COLLEGE
9000 West College Parkway
Palos Hills, IL 60465
The Governing Board of Moraine Valley Community College, District No. 524, Regular Meeting, was held on Tuesday, June 16, 2009, in the Board Room D219, 9000 West College Parkway, Palos Hills, Illinois 60465.
I. CALL TO ORDER
The meeting was called to order by Chairman Joseph Murphy at 6:38 PM.
II. ROLL CALL
Present: Joseph Murphy, Chairman; Susan Murphy; Maureen Ryan;
Sandra S. Wagner; Mark Weber; Amy Paladin, Student Trustee
Absent: Patrick Kennedy, Mary Nolan
III. MINUTES
The Board of Trustees, having reviewed the unapproved Minutes of the Regular Meeting of May 19, 2009, and the unapproved Minutes of the Closed Session held June 2, 2009, and there being no further corrections to the minutes, the minutes are approved as recorded.
IV. AUDIENCE PARTICIPATION
None.
V. BOARD REPORTS AND/OR REQUESTS
5.1 Committee-of-the-Whole Meeting Report
Mr. Murphy reported that the Committee-of-the-Whole met on June 2. Dr. Sharon Katterman reported on the college’s grants, which were slightly up from last year. The college’s Resource Allocation Management Plan (RAMP) recommendations to the state were reviewed. The committee was presented with meeting dates for the next year, and the treasurer’s bond renewal was reviewed, as were resolutions for transfers of funds, including a fund transfer of excess moneys from the 1986 bond and interest fund to the operations and maintenance restricted fund. Bids and purchases were reviewed and recommended for action, and Andy Duren provided an update on campus expansion projects. At the conclusion of the meeting, the Board held a closed session.
5.2 ICCTA Meeting Report
Mr. Weber reported that the ICCTA convention and annual meeting was held in Chicago on June 6. The spring 2009 legislative session was reviewed, which included a capital construction bill with $143 million set aside for community college projects and a fiscal year 2010 state budget that proposes a 2.8% increase in community college operational funding, although neither of these has been approved by the governor. Mr. Weber also reported that there is a substantial drop in Adult Basic Education funding, actually resulting in net negative funding for community colleges. ICCTA officers for 2009-2010 were elected, including David Harby of Danville as Vice President, Gregg Chadwick of Heartland as Treasurer, and Dr. Joan DiLeonardi of Oakton as Secretary. ICCTA’s current vice president, Barbara Oilschlager of Lake County will assume the presidency on July 1. The ICCTA adopted its budget for fiscal year 2010, and the ICCTA was informed that an estimated 20 new presidents with less than one year of service will have joined the Illinois system by September. The Presidents’ Council will sponsor orientation programs for new presidents in fall 2009. Mr. Weber reported that the next ICCTA meeting will be held September 11-12 in downstate Illinois, and the ACCT Congress is scheduled for October 7-9 in San Francisco.
5.3 Student Trustee Report
Ms. Paladin thanked the Board and administration for allowing her to attend the Student Leadership Institute in Chicago on June 4-6. She had the privilege of meeting student trustees from community colleges in Illinois, and while there, participated in leadership activities, games, and group projects. She also attended the ICCTA awards luncheon and met several trustees from other community colleges. She indicated that she learned a great deal about leadership qualities and Board laws. She reported that the college has record-breaking enrollments for the summer with 11,799 students and that things on campus are fairly quiet as there are no club or student life activities during the summer.
VI. REPORTS OF ADMINISTRATION
6.1 Presentation to Mike Timmons (retirement)
On behalf of the Board and the administration, Trustee Susan Murphy presented Mike Timmons, Associate Professor of Biology, with a retirement gift and expressed appreciation for his 37 years of service to the college and its students.
6.2 President’s Report
· ICCTA Award Nominees – Dr. Margaret Lehner, Vice President of Institutional Advancement, announced the following awards:
o Lifelong Learner - Moraine Valley’s Lifelong Learner Award is presented to a student who demonstrates a commitment to professional development or personal enrichment during one’s lifetime. This year’s award recipient is Palos Hills resident Robin Duschen, who began taking courses at Moraine Valley in 1981 for personal and professional development and is currently pursuing a medical transcriptionist certificate.
o Student Essay Contest - The Illinois Community College Trustees Association’s (ICCTA) Paul Simon Student Essay contest is conducted annually, asking students to write a 500-word essay about “How my Community College has Changed my Life.” This year’s award recipient, Krista Meyers, is an adult student pursuing an elementary education degree.
o Distinguished Alumnus - The Distinguished Alumni Award is awarded to an alumnus of the college who graduated more than five years ago. This year’s recipient, who was unable to be present this evening, is Lori Potter, and Ms. Potter is an attorney with Kaplan, Kirsch, Rockwell in Denver, Colorado, specializing in environmental, public lands, land use, and water law.
o Business/Industry Partnership – The Cisco Systems partnership with Moraine Valley Community College was awarded the Business & Industry Partnership Award.
· Campus Expansion Update – Diane Papenhouse reported that the campus expansion projects remain on schedule and on budget. The science building is in the finishing stages with final cleaning and inspections taking place. Furniture will begin going into the building July 1. The Moraine Business and Conference Center is also in the finishing stages with carpeting installation starting tomorrow in the event rooms and furniture and final cleaning by July 1. Landscaping work will pick up again after the recent rainy weather. The foundation has been poured for the college gateway. Phase two of the College Center project has furniture delivery scheduled for mid-September. The Student Union will be open for the college’s open house. The clocks have arrived for the clock tower and will be installed in a week or so. The Tinley Park site is still awaiting permits; a temporary permit was awarded to allow drilling for the geothermal wells, of which one-third are completed. The A,B,L Remodeling project starts August 15. Dr. Crawley indicated that at the July Board meeting, a tour of the new facilities will be scheduled.
· Summer Enrollment – Dr. Crawley reported that summer enrollment is up, with an increase of 3% in headcount and an increase of 5% in credit hours. This is the largest ever summer enrollment at the college. Another notable trend is that 70% of students enrolled are in the transfer curriculum.
Dr. Crawley distributed a list of dates for a proposed Board retreat for the Board members to review. He indicated that a date can be identified at a later meeting. He pointed out that agenda item 10.1-1 in the Board packet is revised; one individual did not accept the position. Dr. Crawley introduced the college’s internal auditor, Bill Corrello, to the Board.
VII. COMMUNICATIONS
None.
VIII. FINANCIAL STATEMENT
8.1 Treasurer's Report
Treasurer's Report showing an ending balance of $128,965,056 will be filed for audit. (DOCUMENT A - SUPPLEMENT TO MINUTES)
8.2 Budget Report
(DOCUMENT B - SUPPLEMENT TO MINUTES)
CONSENT AGENDA (IX – XII):
Mr. Murphy indicated that agenda items 10.1-3 and 10.1-3(a) will be pulled from the consent agenda.
It was moved by Mrs. Wagner and seconded by Mr. Weber to approve the following consent agenda items:
IX. WARRANTS
Mr. Sterkowitz read the warrant summaries as presented to the Board.
9.1 Account Expenditure Summaries
9.2 Education Fund $4,520,459.39
9.3 Operation & Maintenance Fund 669,616.33
9.4 Operation & Maintenance Fund (Restricted) 2,906,191.16
9.5 Bond & Interest Fund 1,941,581.25
9.6 Auxiliary Enterprise Fund 860,056.11
9.7 Grants & Contracts Fund 254,350.19
9.7A College Activities Fund 19,653.45
9.8 Restricted Purpose Fund 29,163.83
9.9 Federal Fund 165,921.63
9.9B Tort, FICA/Medicare & Audit Fund 167,096.35
9.9C Working Cash Fund -0-
(DOCUMENT C - SUPPLEMENT TO MINUTES)
X. REPORT OF PERSONNEL
Mr. Murphy publicly identified the nature of the agenda items contained in the Report of Personnel.
10.1-1 Full-Time
Patricia Brown – Instructor, Nursing – effective 8/17/09
Angel Carpenter – Police Dispatcher, Police Department – effective 6/22/09
Carolyn DeWitt – Instructor, Respiratory Therapy Technology – effective
8/17/09
John DiGangi – Instructor, Addictions Studies – effective 8/17/09
Mary Therese Galka – Instructor, Basic Nurse Assistant – effective 8/17/09
Diane Kovacevic – Instructor, Nursing – effective 8/17/09
Sheila Phelan – Instructor, Nursing – effective 8/17/09
Peter Porter – Instructor, Anatomy & Physiology – effective 8/17/09
Robert Salud – Multimedia Specialist, Information Technology – effective
6/22/09
Dawn Weber – Instructor, Anatomy & Physiology – effective 8/17/09
LoShay Willis – Instructor, Respiratory Therapy Technology – effective
8/17/09
Arrilla Wray – Child Care Facilitator, Career Programs – effective 6/22/09
(DOCUMENT D - SUPPLEMENT TO MINUTES)
10.1-2 Part-Time/Supplemental/Other
(DOCUMENT E - SUPPLEMENT TO MINUTES)
10.1-3(b) Contract Extension – Vice President/Chief Financial Officer
It is recommended that the contracted period for the Vice President of Administrative Services and College Facilities and the Chief Financial Officer be extended through June 30, 2011, effective 7/1/09.
(DOCUMENT F - SUPPLEMENT TO MINUTES)
10.1-4 Leaves of Absence
Ann Anderson – F.T. Student Interventions Specialist, Student Success
Interventions – L.O.A. (FMLA) Intermittent 5/20/09 – 5/20/10
Thomas Dietz – P.T. Police Officer, Police Department – L.O.A.
(FMLA) 6/14/09 – 9/7/09
Diane Durkin – F.T. Instructor, Math – L.O.A. (FMLA) 8/24/09 – 12/18/09
Dawn Fry – F.T. Program Assistant, Student Life & Judicial Affairs –
L.O.A. (FMLA) 5/20/09 – 7/15/09
Cathy Marshall – F.T. College Service Center Expeditor – L.O.A. (FMLA)
5/15/09 – 5/15/10
Mark McCabe – F.T. Manager of Accounting, Finance Department –
L.O.A. (FMLA) 6/9/09 – 7/9/09
(DOCUMENT G - SUPPLEMENT TO MINUTES)
10.1-5 Resignations/Terminations
Dale Darling – F.T. Grounds Supervisor, Campus Operations –
resignation effective 6/19/09
(DOCUMENT H - SUPPLEMENT TO MINUTES)
10.1-5(a) Retirement – Faculty
Robert Andrew Zbeeb – Assistant Professor, Philosophy & Humanities –
retirement effective 8/31/09
(DOCUMENT I - SUPPLEMENT TO MINUTES)
10.1-6 Reclassifications (Promotions, Transfers, Corrections, etc.)
Kristine Christensen – from Assistant Professor, IMS to Associate
Professor – effective Academic Year 2009-2010
(DOCUMENT J - SUPPLEMENT TO MINUTES)
10.1-6(a) Semi-Annual Job Evaluation and Classification Review
- Support Staff
Leann Murphy – from Departmental Assistant to Secretary II, Career
Programs – effective 6/15/09
Paula Young – from Departmental Assistant to Secretary II, Liberal
Arts – effective 6/15/09
(DOCUMENT K - SUPPLEMENT TO MINUTES)
10.1-7 Second Amendment to President’s Contract
It is recommended that the Board approve the amendment to the President’s contract.
(DOCUMENT L - SUPPLEMENT TO MINUTES)
XI. UNFINISHED BUSINESS
None.
XII. NEW BUSINESS
Mr. Murphy publicly identified the nature of the agenda items contained in New Business.
12.1 Review of Closed Session Written Minutes and Audio Tapes
It is recommended that the written minutes of the closed sessions held on January 20, 2009 and April 9, 2009 be released. Additionally, it is recommended that the audio tapes of the September 20, 2007 and October 18, 2007 closed session minutes be destroyed.
(DOCUMENT M - SUPPLEMENT TO MINUTES)
12.2 Dates for Regular and Committee Meetings
It is recommended that the Board of Trustees approve the establishment of dates for Regular and Committee Meetings.
(DOCUMENT N - SUPPLEMENT TO MINUTES)
12.3 Appointment to Foundation Board of Directors
It is recommended that the Board of Trustees approve the appointment of Dominick Demonica to the Moraine Valley Community College Foundation Board of Directors.
(DOCUMENT O - SUPPLEMENT TO MINUTES)
12.4 2011 RAMP Projects
It is recommended that the Board of Trustees approve the Resource Allocation Management Plan (RAMP), which consists of two projects: Renovation of Buildings A, B, & L/Health Careers Center (Priority #1), and Classroom Building (Priority #2). Further, it is recommended that the Board of Trustees authorize the administration to submit the RAMP document to the Illinois Community College Board.
(DOCUMENT P - SUPPLEMENT TO MINUTES)
12.5 Treasurer’s Bond Renewal
It is recommended that the Board approve the renewal of the Treasurer’s Bond for fiscal year 2010 for $16,964.00 from the Hanover Insurance Company. (DOCUMENT Q - SUPPLEMENT TO MINUTES)
12.6 Resolution Authorizing the Transfer of Certain Funds from the
Education Fund to the Operations and Maintenance Restricted-
General Fund for Purposes of Capital Project Funding
It is recommended that the Board of Trustees approve the resolution authorizing the transfer of certain funds from the Education Fund to the Operations and Maintenance Restricted-General Fund for purposes of capital project funding.
(DOCUMENT R - SUPPLEMENT TO MINUTES)
12.7 Resolution Authorizing the Transfer of Certain Funds from the
Education Fund to the Restricted Purposes Fund for Purposes
of Upgrading and Supporting Technology
It is recommended that the Board of Trustees approve the resolution authorizing the transfer of certain funds from the Education Fund to the Restricted Purposes Fund for purposes of upgrading and supporting technology. (DOCUMENT S - SUPPLEMENT TO MINUTES)
12.8 Resolution Transferring Excess Moneys from the 1986 Bond and
Interest Fund to the Operations and Maintenance Restricted Fund
It is recommended that the Board of Trustees approve the resolution transferring excess moneys from the 1986 Bond and Interest Fund to the Operations and Maintenance Restricted Fund.
(DOCUMENT T - SUPPLEMENT TO MINUTES)
12.9 2009-2011 Office Supply Bid
Whereas Warehouse Direct, of Mount Prospect, Illinois, is the lowest bidder meeting all specifications, it is recommended that the Board of Trustees award this bid to Warehouse Direct for a two (2) year agreement effective July 1, 2009 – June 30, 2011.
(DOCUMENT U - SUPPLEMENT TO MINUTES)
12.10 2009-2010 Student Newspaper Bid
Whereas Regional Publishing Corporation, of Palos Heights, Illinois, is the lowest responsible and responsive bidder; it is recommended that the Board of Trustees award this bid for the specified amounts, effective July 1, 2009 through June 30, 2010, to Regional Publishing Corporation for the 2009-2010 Student Newspaper Bid.
(DOCUMENT V - SUPPLEMENT TO MINUTES)
12.11 Dorothy Menker & Oremus Theaters Lighting Bid
Whereas Norcostco, Inc., of Denver, Colorado, is the lowest bidder meeting all specifications, it is recommended that the Board of Trustees award this bid and authorize the issuance of a purchase order in the amount of $54,686.43 to Norcostco, Inc., for new lighting in the Dorothy Menker Theater and Oremus Theater. (DOCUMENT W - SUPPLEMENT TO MINUTES)
12.12 Email Archiving System Purchase
It is recommended that the Board of Trustees approve the issuance of the following: a purchase order in the amount of $33,500.00 to Storage IT Solutions, Cary, Illinois, for the purchase of the Email archiving software solution, server, installation, training, and maintenance.
(DOCUMENT X - SUPPLEMENT TO MINUTES)
12.13 Laboratory Camera Purchase (Vernon O. Crawley Science Hall)
Whereas, Roscor Corporation, of Mount Prospect, Illinois, has submitted the lowest responsible quotation, it is recommended that the Board of Trustees approve this purchase and authorize the issuance of a purchase order to Roscor Corporation in the amount of $90,000.00 for the ceiling mounted cameras in the Vernon O. Crawley Science Building.
(DOCUMENT Y - SUPPLEMENT TO MINUTES)
12.14 Supplemental Technology Equipment Purchase (Vernon O. Crawley
Science Hall & Moraine Business and Conference Center)
Whereas, Sensory Technology, of Northbrook, Illinois, has submitted the lowest responsible quotation, it is recommended that the Board of Trustees approve this purchase and authorize the issuance of a purchase order to Sensory Technologies in the amount of $118,285.00 for the Vernon O. Crawley Science Building and MBCC Supplemental Technology Equipment.
(DOCUMENT Z - SUPPLEMENT TO MINUTES)
ROLL CALL VOTE TAKEN on Consent Agenda Items 9.1, 9.2, 9.3, 9.4, 9.5, 9.6, 9.7, 9.7A, 9.8, 9.9, 9.9B, and 9.9C; 10.1-1, 10.1-2, 10.1-3(b), 10.1-4, 10.1-5, 10.1-5(a), 10.1-6, 10.1-6(a) and 10.1-7; and 12.1, 12.2, 12.3, 12.4, 12.5, 12.6, 12.7, 12.8, 12.9, 12.10, 12.11, 12.12, 12.13, and 12.14:
Yes: S. Murphy, Ryan, Wagner, Weber, J. Murphy
Absent: Kennedy, Nolan
Student
Advisory: Yes
Motion carried.
XIII. MISCELLANEOUS
None.
XIV. AUDIENCE PARTICIPATION
None.
It was moved by Mrs. Murphy and seconded by Mrs. Ryan to move to closed session to consider matters related to personnel and including Administrative & Professional salaries.
ROLL CALL VOTE TAKEN on motion to move to closed session:
Yes: S. Murphy, Ryan, Wagner, Weber, J. Murphy
Absent: Kennedy, Nolan
Student
Advisory: Yes
Motion carried.
The Board moved to closed session at 7:15 PM and returned to open session at 7:46 PM.
Roll Call: S. Murphy, Ryan, Wagner, Weber, J. Murphy,
A. Paladin
Absent: Kennedy, Nolan
In the absence of the Board secretary, and with the consent of the Board members present, Mr. Murphy appointed Trustee Susan Murphy as secretary pro-tem.
It was moved by Mrs. Murphy and seconded by Mrs. Ryan to approve the following agenda items:
10.1-3 Salary Revisions – Administrative & Professional Staff, Information
Technology Staff, Administrative Classified Staff, Full-Time ELT
Members
It is recommended that the Administrative & Professional Staff, Information Technology Staff, Administrative Classified Staff, and Full-time ELT Members be granted salary increases not to exceed 5% in the aggregate. It is further recommended that the minimum of each salary range for the Administrative & Professional staff, including IT employees, and the Administrative Classified staff be adjusted by 3% and the maximum by 4%, effective 7/1/09.
(DOCUMENT AA - SUPPLEMENT TO MINUTES)
10.1-3(a) Salary Revisions – Part-Time On-Call, Casual, Auxiliary,
Temporary Non-Bargaining Unit
It is recommended that Part-Time On-Call, Casual, Auxiliary, and Temporary Non-Bargaining Unit employees be granted salary increases not to exceed 5% based on market conditions, effective 7/1/09.
(DOCUMENT BB - SUPPLEMENT TO MINUTES)
ROLL CALL VOTE TAKEN on Agenda Items 10.1-3 and 10.1-3(a):
Yes: S. Murphy, Ryan, Wagner, Weber, J. Murphy
Absent: Kennedy, Nolan
Student
Advisory: Yes
Motion carried.
XV. ADJOURNMENT
The meeting adjourned at 7:48 PM.
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